Monthly Archive for February, 2010

How To Care

Earlier this month, Merlin Mann wrote about one principle that is more important than we typically acknowledge: First, care. He begins by discussing the common challenge of staying focused on the important stuff. Staying focused is the easy thing, he reminds us: just do one thing at a time. Of course, he knows that an obviously tautological statement like that is not the solution, so he tells us what is: we must care more about the one thing we’re doing than anything else. If we don’t, then we’ll naturally flit from task to task without the sense of focus we desire. Eventually our lack of focus becomes the most important thing we focus on, but that just makes the problem worse. The only real solution is to care so much about something that the question changes from “How do I maintain focus?” to “How do I get rid of everything unrelated to the one important thing I’m working on?”

A False Start …

Fortunately, I read this article at just the right time – one month into developing my nightly post-mortem and planning habit. Because I actually did care about that habit, I recognized the truth in Merlin’s post. But I also recognized that the rest of my activities perfectly exemplify people focused on their lack of focus. And because I was less than a month away from starting a new habit, I knew what it should be: It was time to eliminate my focus issues.

Of course, I was thinking about it all wrong. And if you had actually read Merlin’s post, you’d know that. Go back, try again. The whole point of his post is that you cannot make eliminating distraction your focus. In reality, I needed to replace my bad habits with good ones. My bad habits consist of mindless internet surfing to a variety of sites. When I’m stuck on a problem at home or at work, I gravitate to a web browser and drown out my “stuckness” by reading all about politics, or watching movie trailers, or learning about some cool new technology, or following random news that isn’t really all that important. Oh, I usually get back to the problem eventually, and usually solve it … eventually. And then I go back to the mindless surfing.

Another False Start …

So I listed the triggers for mindless surfing, as well as the sites I would regularly visit. Once that list was in place I started thinking about what to replace it with. I came up with all kinds of ideas, ranging from practicing code katas, to working through my book reading list, to exercise, to doing a better job of reviewing and acting on my next actions lists, to cultivating my blog.

Over the last few weeks I tried to narrow this down. Okay … not really. What I really tried to do was come up with 8-9 small steps that replaced my lack of focus with 8-9 new habits. Focus Fail! Well, it wasn’t quite that bad, but I was trying to replace my lack of focus with a few different things, which would mean that I would still have a lack of focus. And of course, that made it hard to actually come up with the steps to take, and what I did come up with was unorganized and lacked, well, focus. And besides, it seemed about 10 times harder than my nightly post-mortem habit.

Lessons from False Starts …

However, in the process, I discovered some important benefits to Leo’s idea of anticipating the start of a new habit without actually starting it. First, you don’t jump into something prematurely. If I had tried to start with the ideas I had a week ago, or two weeks ago, I’m pretty sure I would have failed to keep up the changes. Oh I may have stuck with them for a few weeks, or even the whole two months, but the lack of natural cohesion would have eventually broken up the habit.

Second, it’s pretty easy to try out some of the ideas you have by doing “test runs”. Basically, I tried one of the small steps I would take for a day or two, just to see what it was like. Writing last week’s post on the habit creation process was one of these experiments. The key to this is to make sure your “test runs” are not a priority. My priority throughout was still the nightly post-mortem, but with my spare mental energy I also tried out some of the ideas I had, and some of them are even sticking. However, they are not my current focus, and if they fall by the wayside that’s ok. Other activities haven’t stuck at all, or were obviously not useful, so they won’t be part of my next habit.

What I re-realized just a few days ago is that I need one thing to focus on. I knew when I began this process what it would probably be: developing my blogging into a regular habit, rather than something I do once every few months. But at the time, I just didn’t care enough. I didn’t care enough to overcome my fear of failure. I didn’t care enough to push off the other interesting things I could be doing with this magical free time I’ll be creating for myself. Which wouldn’t be created, of course, if I maintained my current lack of focus. I didn’t care enough to commit myself and really do the hard work it will take to develop a blogging habit.

How to Care …

When I realized that, I discovered another important truth: Merlin’s instruction to “First, care”, can be spurred on by “Commit to something”. Caring is important. Caring about lots of different things isn’t going to solve your focus issues, however. But sometimes committing yourself wholeheartedly to something can increase how much you care. With the assumption that I’ll focus on this until I it’s a lifelong habit, and then go to work on the many other failings and weaknesses in my life, I can truly focus on it and nothing else. I can care about it more than anything else. I know I’ll get to the other stuff, eventually, which is no worse than before I made the commitment. And I’ll only get better at committing and following through with practice, thus increasing my chances of actually succeeding at all the other stuff.

So that’s my commitment – make blogging a regular habit. But what to blog about? I don’t know exactly. I’ve enjoyed writing this post and the last about habit development. I’m a developer at Fog Creek, and that means there are a bunch of technical topics that interest me also, and maybe Fog Creek needs another blogger. I could just as easily blog about religion or politics, both important subjects to me. I don’t have any active hobbies to write about as I’m not currently running,  and don’t have the money yet for flight lessons. Writing about one of those hobbies, or another one, could help me get motivated to do more related to that. Or I could blog about blogging (like I am right now!) and the things I’m doing to get better at it. Or not.

I guess it comes back to the motivations I have for blogging, beyond the fact that I just committed to doing it. I want to blog to become a better writer, but I can do that with any topic. I want to blog to create a public reputation within the software and business communities I’m a part of. I want to blog to explore topics that are interesting to me, because forcing myself to express and understand those ideas is an important way that I learn. I spent a year and a half teaching a Sunday School class and learned more about the scriptures because I had to express myself well in order to teach. I’d like to have a similar experience with other areas of knowledge. I want to become an active part of at least one online community.

It’s that last point that will probably make this habit a little bigger than just blogging. I don’t want to just talk into my blog, disconnected from the rest of the humanity – I want to be involved in conversations. And that’s what I’m committing to. I’m still working out the individual steps, and over the next couple months I’ll be committing to those steps each week here on my blog.

The 6 Changes Habit Creation Technique in Action

I first read the posts at 6Changes.com just before Christmas. At the time, I was preparing for the yearly planning that my wife and I do each January. I already wanted to make some changes in my own life, and 6changes.com was like a small revelation. It convinced me to tackle an important change, gave me a set of things to do, and happened to be at just the level of detail I needed. I’ve gone through enough attempts at self-improvement to know they don’t all stick. That naturally made me wary of some of the claims Leo makes, but it also helped me to recognize the truth of many of his ideas.

In summary, he advocates the following regimen for making a change in your life:

  1. Choose a habit to develop
  2. Only work on one at a time
  3. Build anticipation up to a starting date
  4. Commit publicly to the overall habit
  5. Break the habit into 8-9 small steps
  6. Choose habits and steps that can be done daily
  7. Add one of the small steps each week for two months
  8. Commit publicly to each step when you start it
  9. Report publicly on your progress

You can check out his site for more on the reasoning behind these steps.

I have spent the last 7 weeks following this plan step by step. I recount the experience here because a detailed blow-by-blow of one person’s attempt would have helped me when I started.

Preparation …

After reading through the ideas at 6changes.com, I wanted a habit that would help me continue developing new habits, as well as get me doing some of the simple things that I wanted to make sure got done each day. My nightly post-mortem and planning session was born. This includes a variety of small but important steps: writing in my journal, getting to inbox zero on my various inboxes, going through my tickler file, planning the next day, and nightly prayer.

I followed Leo’s advice and didn’t start right away. I thought through the small steps I wanted to take each week, and made plans to start the first full week of January, giving me a few days to recover from New Years and having family in town. I came up with 8 small changes to my nightly routine that, combined, would make a big difference. And because I was starting out so small, it was really quite easy.  Also, I told my wife about the new goal, and I started tracking it at Daytum.

I broke my habit into the following small steps:

  1. Organize desk
  2. Record date in journal, scan inboxes, and clear daily plan
  3. Write in journal
  4. Process inbox items
  5. Process ticklers for tomorrow
  6. List things I want to get done tomorrow
  7. Prepare to pray
  8. Nightly Prayer

Getting Started …

I already prayed each night before bed, so my first step was just to organize and clean up my desk, before my prayer. Organizing my work area took all of about 1 minute and typically just involved me plugging in my laptop, cell phone, and Zune. Sometimes there was more to put away, like when my son decided to do his homework on my desk and just leave it all there. But it never took more than a couple minutes to finish, so it was easy, even when I stayed up quite late.

The next week, I opened up a page in OneNote and recorded the date (Alt-Shift-D for you keyboard fanatics). Then I closed it. I scanned my inboxes, but did not process anything. And I looked at my calendar. Total added time: 30 seconds. That was the beginning of my journal writing habit. I made it to the end of the second week without missing a day.

The third week, I expanded my journal entry by actually writing a little about the day, sometimes spending a few minutes recounting something I’ve been thinking about or an interesting story. This added about 5 minutes to the process. My entries aren’t typically very long. Sometimes, I add some thoughts about what I hope to do the next day. So far, I haven’t missed a day writing a full journal entry since January 17th.

Building on the Habit …

Now to the most obviously beneficial change: processing my inboxes. This could have been daunting, initially, since I hadn’t been doing a good job of this. That is to say, all my inboxes were full of crusty old stuff that had been lying around for weeks or months. Even though I knew I would start working on this part of the resolution near the end of January, I didn’t try to get ahead of myself by changing my inbox processing earlier or doing a big purge the day before. I just eased into it. I figured if I went through one or two items each day from each inbox I’d be pretty close to inbox zero by the end of the week.

Of course, I went through a lot more than 1 or 2 items each day that first week. I had to, just to keep up. But it’s pretty easy to delete or archive all the random stuff that doesn’t require any action. And I made sure to finish each day with less in my inboxes than I had started with. Ever since then I’ve been at inbox zero in my personal email and physical inbox every single night. My work email is a slightly different beast that I tackle at work anyway. I do take care of the easy stuff at night though. And now that I’m current on all that it usually takes just a few minutes.

Next step: tickler file. Ever since first reading about the tickler file in Getting Things Done, I’ve thought it would be a great tool to use. Of course, using it absolutely requires some sort of daily habit, or it’s just another place to lose track of things that are important. Well, now I had a daily habit that I’d kept up for a month without fail, so I added going through my tickler file, which I keep in OneNote, each night. That was a huge change, in that I now had an easy way to remind myself of something at any point in the future.

The one modification I’ve made to the tickler described in GTD, is the addition of four “week” folders for the four weeks of the month, which I go through on Sunday. Then I only need seven “day” folders instead of 31. It’s easy to remember to go through the longer time periods when I should because I put reminders to do so in the shorter time periods. For example, my Sunday tickler file has a reminder to go through the weekly tickler file, and my “4th week” tickler file has a reminder to go through the monthly tickler file, etc.

Once I had the habit of looking back by writing in my journal, dealing with the stuff at hand by processing my inboxes and tickler file, it was time to look forward by planning the next day. For me, it’s a really simple process that just involves listing in order the things I expect to do the next day. I usually include my plans for the commute (1.5 hours one way on the train and subway), focus goals for work, and how to spend the evening with my family. I also add reminders to my calendar for things I cannot forget. This addition makes it easy for me to just get up in the morning and go. I don’t have to think as much about what I should be doing.

Going Forward …

All that brings us up to Valentine’s day. I’m spending this week and next improving my nightly prayer, which is still too perfunctory. And I’ve started working out a plan for the next habit to create. I have a lot more confidence going into the next one, because of the experiences I’ve had over the last 7 weeks.

Overall, it’s been a great experience, one that I hope to repeat in March and April.